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The Ultimate Checklist When Planning Corporate Events in Melbourne

Meeting venue melbourne
The Ultimate Checklist When Planning Corporate Events in Melbourne

From finding the perfect venue for your event, to planning menus and selecting accommodation for overnight stays, a lot of time and effort goes into business event planning.

As the newest multi-function meetings and events space in Melbourne, Pearl Riverfront is the perfect place to host a truly memorable corporate event. Situated beneath the iconic Crowne Plaza Melbourne, the venue features six stylish studio rooms, four bespoke meeting rooms, a vibrant beverage bar and a pre-function lounge.

Whether you're hosting a brainstorming session with few attendees, or a large event with all the frills, your professional success depends upon proper planning. To help point you in the right direction and inspire your plans, here are some of the best ideas for a Melbourne-based Corporate event.

intimate gathering yugo restaurant

Event location

The first consideration when planning your Melbourne business event is the location. Location is everything to ensure a successful event with maximum attendance, and a central city location is always going to work better than an obscure location with no nearby transport hubs.

Where is the nearest airport? Are there reliable public transport links nearby? What is there for attendees to do in their free time? All of these questions will help choose the best location possible.

Nestled on the banks of the Yarra River and in the heart of Melbourne CBD, Pearl Riverfront is the perfect choice for accessible events in Melbourne city. Located just 20-minutes from Melbourne Airport and with icons such as Marvel Stadium, Federation Square and the Docklands on the doorstep - there’s no better location to choose.

yarra river melbourne

Event venue

Once you’ve decided on the location, the next step is to choose an event venue for your corporate or business event in Melbourne. While there is a range of options across the city, there’s nowhere quite as stylish, vibrant and accessible as Pearl Riverfront.

With ten stunning meeting and event spaces, a spacious pre-function area, and an onsite bar - topped off with unprecedented riverside views - Pearl Riverfront takes your events to the next level. Whether you and your attendees arrive by car, boat or helicopter, delight in spectacular architectural design, beautiful views and flexible spaces in Melbourne's newest event venue.

When you book with Pearl Riverfront, you can expect your very own dedicated Event Manager, unrivaled service and access to state of the art event technology. Whether you’re planning a hybrid, virtual or traditional event, Pearl Riverfront adds that touch of style and class to events from the moment guests arrive.

riverside meeting rooms

Venue facilities

Venue facilities play a big part of creating an event that is comfortable, enjoyable and accessible. You can have the perfect venue in an amazing location, but if there's nowhere to enjoy a pre-event drink, socialise and network, or check your coat, attendees are going to feel overlooked. Pearl Riverfront offers the following facilities, to name a few:

  • Breakout space
  • Riverside boardwalk
  • Modern AV technology
  • Onsite bar area
  • 10 flexible event spaces
  • Gourmet catering
  • Stylish interior design
  • Virtual event solutions
  • Event Manager
  • Accommodation options

atrium wooden comtemporary interiors

Event service

Planning the perfect business event in Melbourne doesn't have to be draining. In fact, when you have a team of highly experienced professional event planners on your side, it can become an experience to enjoy. When hosting your next event at Pearl Riverfront, you'll have access to the best event planning team in the city.

Whether you're planning a product launch, an end of year party, or networking event - you'll be able to relax in the knowledge that everything you envision will be delivered.

From theming, styling and planning through to arranging accommodation offers, catering and more, everything is taken care of on your behalf. Plus, with a variety of meeting and event packages and offers available throughout the year, you can take advantage of superior service levels from start to end - enjoying great value without compromising on quality.

Event catering

While entirely optional and dependent on the event itself, catering is considered an essential part of putting on a professional business event. Whether it's a sit-down dinner, cocktails and canapes, or a generous buffet service - food can make or break an event.

When holding a corporate event at Pearl Riverfront, you have several options available to you and your attendees. Your dedicated team of highly experienced planners can help you create a menu that reflects your event theme, taking dietary requirements, seasonality and guest numbers into account. You also have the choice between three stunning meeting and event spaces ideal for cocktails, canapes and meals.

For early morning grab and go options of muffins, paninis and fresh coffee, Pow Wow is perfect. Evening events with cocktails, bar bites and an old-school New York Vibe, Dive Bar is the place to entertain. And when you truly want to impress with stunning fusion cuisine inside an intimate glass cube, inside a restaurant, inside the hotel then Yugo is a must.

yugo restaurant melbourne


One of the main reasons attendees decline a business event invitation is down to difficulty reaching the venue or having no way of getting there. For this, you have two options available to you. The first option is to hold a hybrid event, which uses advanced AV technology to bring people together from different venues, locations and buildings.

The second option is to be sure to choose a venue near an airport, main train line or central location that is easy to reach. It's always a nice touch to cover the transport costs of any key speakers and VIP guests. A free shuttle service from the airport or nearest train station will also help boost attendance.

Whether your guests will make their own way to the event or you'll put on transport, your Event Manager and event team will be able to help you pull everything together for a seamless, stress-free experience. Plus, with Crowne Plaza Melbourne and Pearl Riverfront being in such a central and accessible location, attendees will have zero issues reaching you.

Event Accommodation

Having accommodation available for those who want to stay the night is always recommended, and is another way to boost attendance levels to your business event in Melbourne. Pearl Riverfront plays host to truly memorable events while Crowne Plaza Melbourne plays host to truly memorable stays in the city.

Better still, you can earn more IHG Business Rewards when booking your event and accommodation at Crowne Plaza Melbourne. Whether you are looking for rooms for your VIPs or providing options for attendees to make a weekend of things, choose between 432 well appointed rooms and suites in the heart of Melbourne CBD.

Get down to business after a great night's sleep, with premium amenities, luxury bedding and modern facilities that keep you connected, entertained and ready to go. Wake up to Yarra River or CBD skyline views, power charge your morning with a hot breakfast and then make your way down to the event venue looking and feeling on top of the world.

spacious room crowne plaza melbourne

Plan an amazing Melbourne event

Make every moment of your business event in Melbourne one that people will be talking about for years to come when you host it at Pearl Riverfront.. Take advantage of a prime Melbourne CBD location just 20-minutes from Melbourne Airport. Wow your guests with advanced AV technology, stylish event venue spaces and impeccable service from the moment they arrive.

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